The Complete Guide to Epic Modules and Software

Posted in Epic

Epic Systems Corporation is a leading healthcare software company that provides comprehensive solutions for managing patient data, clinical workflows, and administrative processes. With a dominant market share of over 60% among U.S. hospitals, Epic has revolutionized the healthcare industry by offering a suite of integrated modules designed to streamline operations and improve patient care.

This guide will provide a detailed overview of the various Epic systems modules and software, highlighting their key features, benefits, and how they enhance care efficiency and patient outcomes and an epic modules list. Whether you are a healthcare provider, administrator, or IT professional or someone wondering what is Epic software like, this guide will equip you with the knowledge to navigate the Epic ecosystem and leverage its full potential to deliver exceptional healthcare services.

The Importance of Understanding Epic Modules for Healthcare Professionals

Epic is a world-renowned healthcare software company offering a comprehensive module suite that streamlines various aspects of patient care. Healthcare professionals must understand these modules to optimize patient care effectively and efficiently. The following section offers an Epic modules overview expands on how Epic modules work and how they offer their many advertised benefits. 

Understanding Epic Modules: A Building Block Approach  

The Epic modular design is scalable and flexible, enabling hospitals to customize the system to their preferences. Each model caters to a specific functional area, which works together to form a cohesive healthcare tool.

The essential Epic modules include:

• The Patient Chart. This is the system’s foundation containing the patient’s medical history and demographics, vital signs, and allergy information. It connects with other Epic modules and provides a comprehensive patient view.

• Order Entry. This is used to place new orders for medications, tests, and medical procedures. The module connects with the pharmacy, laboratory, and radiology system to streamline the ordering and results.

• Results Management. This module stores and manages patient results from different sources, i.e., radiology, pathology, and other labs. It will update providers with alerts whenever results are made available.

• Nursing. This module has the tools necessary to document patient interventions, assessments, and health outcomes. Nurses can use this tool to streamline care planning and medication administration.

• Physician Practice Management. Hospital admin staff use this module to manage patient appointments and schedule them efficiently. This module also helps with bill handling and filing insurance claims. 

• Emergency Department. This module helps with patient classification and other essential triage processes. It helps rapid response teams in addressing critical care alerts. 

• Inpatient. Epic inpatient modules help manage new patient admissions and hospital discharges. Additionally, it helps with bed utilization to ensure there are sufficient beds available for patients that need them.

• Outpatient. This module will help manage all outpatient appointments and their scheduling along with patient registration and check-in. 
• Pharmacy. This module helps with medication management, dispensing, and inventory. Whenever a medication order is made, this module processes it for the patient. 

We’ve taken the liberty of creating an Epic modules glossary for healthcare organizations looking to incorporate the system. These healthcare organizations can use epic training modules to improve patient treatment. Epic training modules answers contain the essential information for providers and medical staff who need to use different epic modules. 

Essential Epic Modules for Healthcare Organizations

Hospitals use various Epic modules simultaneously to run various functions. This section includes a list of epic modules used in healthcare organizations. 

Patient Management and Registration

Epic Prelude  

The Epic prelude module includes:

• Streamlining patient registration, collecting patient demographic information, updating insurance details, and storing contact preferences. 
• Efficiently managing patient admission, i.e., consent forms, bed assignment, pre-admission screening, etc.
• Handling the patient discharge process, i.e., follow-up appointments, final billing. 

Epic Hyperspace  

The Epic hyperspace module includes:

• A core patient information system that acts as a central patient information repository that stores medical history, demographics, allergies, and patient vital signs.
• It stores the patient’s name, mailing address, date of birth, and contact information.
• It creates a comprehensive view of the patient’s medical history, i.e., surgeries, illnesses, and medication regimens. 

Clinical Documentation and Workflow

Epic ClinDoc  

The Epic ClinDoc module includes:

• The essential tools required for inpatient and outpatient documentation that documents patient assessments and interventions. It also manages outcomes with inpatient and outpatient outcomes.
• Implementing accurate and efficient charting, i.e., vital signs, progress notes, and medication administration.
• Helping providers order tests, procedures, and medications using a an Epic pharmacy module. 

Epic OpTime  

The Epic OpTime module includes:

• Seamless scheduling with an Epic scheduling module for OR resource coordination, surgical schedule management, and efficient resource utilization for the entire hospital.
• Streamlining perioperative process by managing pre-operative planning, intra-operative documentation, and post-operative care. 

Epic Radiant  

The Epic Radiant module includes:

• Streamlining radiology information management and making it easier to manage radiology results, images, and exams. 
• Improving image management with tools to store, share, and view medical images. 

Ambulatory Care and Outpatient Services

EpicCare Ambulatory  

The EpicCare Ambulatory module includes:

• Outpatient clinic management to help outpatient clinics with appointment scheduling, patient check-in, and to process billing.
• Efficient appointment management to ensure patients see the necessary doctor while the hospital efficiently utilizes resources. 
• Handling insurance claims and billing concerns for all outpatient services. 

Epic MyChart  

The Epic MyChart module includes:

• Utilizing patient portals offering secure access to test results, medical records, and essential patient information.
• Using self-service abilities to help patients schedule their appointments, communicate with healthcare providers, and request medication refills. 

Specialty Areas and Niche Modules

Epic Beacon Oncology 

The Epic beacon oncology model includes:

• Offering oncology-specific features tailored to the patient’s requirements, i.e., clinical trials, survivorship care, and treatment planning. 
• Improving oncology workflows, radiation therapy, chemotherapy administration, and post-procedure follow-up care. 

Epic Stork  

The Epic stork module includes:

• Improving maternity and newborn care, i.e., helping with labor and delivery, prenatal care, and postpartum care for the mother.

Epic Willow 

The Epic willow module includes:

• Mental and behavioral health management for psychiatric evaluations, medication management, and patient therapy sessions. 

Epic Haiku   

The Epic Haiku module includes:

• Medication management to streamline pharmacy operations, inventory management, medication dispensing and reconciliation. 

Epic Healthy Planet  

The Epic Healthy Planet module includes:

• Support for population health initiatives including health promotion, disease prevention, and treatment quality improvements. This is combined with a patient data analytics tool to identify and report trends. 

Additional Key Epic Modules

Epic ASAP  

The Epic ASAP module includes:

• Support for the triage process to efficiently classify patients based on their acuity and alloting care resources accordingly.
• Helping rapid response teams with smooth interventions for critically ill patients.
• Improving beed management to ensure sufficient bed availability for patient placement in an emergency department. 
• Essential tools to document patient assessments and interventions and emergency department outcomes. 

Epic Cadence   

The Epic Cadence module includes:

• Billing capabilities to manage insurance claims creation and submission with epic revenue cycle modules.
• Support for accurate medical services coding to ensure proper reimbursement.
• Managing patient collections along with payment arrangements and follow-up.
• Reporting using healthcare analytics to monitor the organization’s financial performance.

Epic Rover  

The Epic Rover module includes:

• Providing patient’s access to their charts, vital signs, and other health-related information.
• Enables provider order entry to place orders for tests, medications, and procedures from their mobile devices.
• Supports the documentation of patient assessments, interventions, and outcomes.
• Streamlines communication among healthcare team members.

The Value of Epic Modules: Benefits and Advantages  

So far, we’ve covered various essential Epic modules that improve operational efficiency for hospitals in different ways. The modular design offers a scalable and flexible solution that can be customized to the users needs at that time. Knowing the benefits of this modularity will allow healthcare organizations to improve patient care and maximize their ROI. The benefits of Epic modules include:

Improved Operational Efficiency and Workflows

• Using Epic modules translates to extensive automation for various manual tasks. This helps reduce administrative burden while simultaneously improving operational efficiency.
• Epic modules create a clear line of communication between healthcare providers that allows them to treat their patients better. Improved care coordination translates to better health outcomes.
• Using Epic data analytics tools, healthcare organizations can access real-time patient data that help make informed decisions. 

Better Patient Care Administration 

• Epic’s features, such as medication reconciliation and clinical decision support, help prevent medical errors help improve patient safety.
• By providing a comprehensive view of a patient’s medical history, Epic enables personalized care plans and improve personalized care.
• Epic’s patient portal enhances the patient experience by providing convenient access to information.

Better Financial Benefits 

• By improving efficiency and reducing administrative costs, Epic helps increase revenue.
• Epic’s billing and coding tools can help improve the accuracy of insurance claims, resulting in higher reimbursement rates and improved billing accuracy.
• Epic helps reduce operational costs by streamlining processes and reducing waste.

Improved Scalability and Flexibility

• Using Epic modules helps tailor system needs depending on the healthcare organization’s needs and requirements.
• Epic modularity can also scale when needs change or grow.
• Integrating Epic software modules with various healthcare systems e.g., radiology systems, allows it to slot right into healthcare workflows. 

Smarter Healthcare Data Management

• Epic EHR modules create a centralized patient data repository that ensures consistency and accuracy.
• Data Analytics uses powerful data analytics tools that can be used to identify trends and improve quality of care.
• Epic EMR modules use data security tools that come with robust security measures that help protect patient data from unauthorized access.

How to Choose the Right Epic Modules for Your Organization

Before picking Epic modules for your healthcare organization, these essential factors need to be considered:

• Specific organizational needs, e.g., specialty areas, high patient volumes, and unique health outcomes.
• Evaluate your existing systems to gauge whether they’re compatible with Epic modules.
• Being clear on budget constraints and opting for modules after a cost-benefit analysis.
• Take organizational growth into account and pick modules that scale when that happens
• Research Epic’s support services and how well they provide assistance to their customers 

The Future of Epic Modules

Epic modules seem like the future but their future is ripe with opportunities. The future trends of Epic modules includes:

• Incorporating artificial intelligence in epic modules training and enhancing clinical decision support, patient engagement, and administrative tasks.
• Improving interoperability with healthcare systems and facilitating seamless data sharing for improved care coordination.
• Cloud-Based Solutions to expand the availability of cloud-based Epic solutions for improved flexibility and scalability.
• Improving tools for population health management that address various public health challenges.
• Developing new features to improve patient engagement and satisfaction.

Integrating Epic Modules With Folio3 Digital Health 

If a healthcare organization is considering EPIC integration to streamline various operational aspects, Folio3 Digital Health is here to help. Our team can help with epic online training modules, developing a free epic training modules pdf, creating  free epic training modules for nurses and doctors, integrating Epic modules, and a lot more.

Folio3 Digital Health has skilled developers, designers, and marketers to assist you from ideation to deployment and beyond. We pride ourselves on providing powerful HIPAA-compliant digital health products that use the latest HL7 and FHIR interoperability standards.

Conclusion

Epic Systems offers a robust suite of modules that cater to various aspects of healthcare management, from electronic health records to revenue cycle management. Understanding these modules empowers healthcare organizations to optimize their operations, enhance patient engagement, and improve overall care quality.

As the healthcare landscape continues to evolve, leveraging Epic’s innovative software becomes crucial for staying competitive and meeting the demands of patients and regulatory bodies. By implementing the right Epic modules, organizations can drive efficiency, reduce costs, and ultimately deliver better health outcomes.

Frequently Asked Questions

What Are Epic Modules?

An Epic module is a software component that offers unique functions in healthcare organizations. A few examples include clinical documentation, patient management, specialty care, and revenue cycle management. 

What Is Epic Resolute?

Epic resolute combines several Epic models into an integrated platform and operates as one solution to manage various healthcare aspects. 

How Many Epic Modules Are There?

This article lists the 15 existing Epic modules with new additions arriving over time. 

What Are the Different Epic Modules?

The main Epic modules include:

• Prelude
• Hyperspace
• ClinDoc
• OpTime
• Radiant
• EpicCare Ambulatory
• MyChart 
• Beacon Oncology
• Stork
• Willow
• Haiku
• Healthy Planet
• ASAP
• Cadence 
• Rover

There are several options to choose from beyond this list.

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