dental practice management software

Dental Practice Management Software – 15 Best Cloud, Web-Based Dentist Software Programs

Dental practice management software is a specialized version of the otherwise generation practice management software that is meant to assist healthcare practitioners and institutes in performing tier routine practice tasks. And while the dental software program does include many same features and functionalities as can be found in generation practice management software, the dental software program also includes specialized tools and features required by dentists and orthodontists to effectively run their clinical practice. Some of these specialized features may include the ability to work with x-ray sensors, dental plans, panoramic units, and others, and thus the dental practice management software can easily be termed as a separate niche of the general practice management system.

Now, apart from the practice-specific features, the dentist practice management software will certainly include general administration and finance functionalities like managing appointments, tracking patients, scheduling calendar, accounts, billing, insurance claims, and other features we generally expect from a practice management software.

Just like most of the modern software, dental practice management software runs as a Software as a Service (SaaS). In simple words, most of the time it would be a cloud-based software for easy remote access. However, there is some other web-based dental practice management software also available in the digital health market.

In this blog, we would be looking at some of the best web-based, as well as, cloud-based dental practice management software, so you can choose the right one of your practice. But first, let’s see how we have chosen these software.

How We Choose the Best Dental Practice Management Software

Just like there are various vendors offering general practice management software, there are also many vendors offering the specific dental version of the software, making it overwhelming for the clinics or hospitals to choose the right for their practice.

Now, to help you choose the right software, we have come up with some of the best web-based and cloud-based dental practice management software. We have chosen these software based on three critical factors including;

– They carry a 4+ rating on Google, and / or Capterra

– The vendor must maintain a functional website with detailed resources and documentation about the software; including the prices, functionalities, and system support offering, to help clients understand the value of the software

– The software must be HIPAA complaint

10 Best Cloud-Based Dental Practice Management Software Program

Now, before we begin our list of best cloud-based dental practice management software, it is important to remember that the software are listed randomly and not ranked. So, let’s start our list of best cloud-based dental practice management system

1. Clinically

  • Smart interactive interface
  • High-performance features and functionalities
  • Robust and comprehensive practice management solution

Clinically is a highly rated practice management software from Folio3 that has gained a reputation for its strong and well-integrated functionalities and features. Clinically is offered as a Software as a Solution (SaaS) solution, which enables dental practitioners to access important data from anywhere and anytime. Some of the functionalities offered by Clinically include Patient portal, automated reminders, staff alerts, accounting and medical billing software scheduler, and much more.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: The price is not available publically, you can contact the sales team for a free quotation
  • Training: The company offers client-onboarding training along with online webinars, videos, and tutorials which are also available to get started
  • Support: Support can be accessed during office hours via email, phone or live chat
  • Folio3 Other Services and Apps: Telemedicine Cliniclive, Medical software development, Healthcare data analytics, Telemedicine solution

2. Practice-Web

  • Cloud-based
  • high-end features to support paperless dental practice
  • end-to-end dental practice management solution

Practice management is yet another credible cloud-based dentist software that comes with various features and functionalities of general practice management software, as well as, specific tools and features for dentist practice management. On the downside of the software, it’s only compatible with the Microsoft.NET platform, which means if you are using the iOS or Linux operating system, this isn’t the software of your choice.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: The price starts at $149 per month for the basic version. For add-on features like appointment reminders additional $69+ is charged
  • Training: New clients are offered customized two-hour introduction training for free
  • Support: Can be reached via phone or email during Monday to Friday 6:30 AM to 5 PM PST

3. Denticon

  • First cloud-based dentist software to get introduced
  • Robust and reliable software
  • Special features for patients’ management

Denticon needs a special mention here, as this was one of the first cloud-based software for dental practice management. Introduced back in 2003, Denticon is a highly reliable and comprehensive dental practice management software that is well-suited for dental clinics of all sizes. The software comes with detailed clinical functionalities and features including treatment planning, claims management, patients’ communication, and much more.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: The prices aren’t quoted publically. You can contact the sales department for a quote
  • Training: Free training is offered to all new clients
  • Support: Support can be accessed via call, email or online ticket generation through your dashboard

4. Dovetail

  • ideal for mobile devices
  • Cloud-based
  • Sleek and interactive interface

Dovetail is a highly flexible and responsive dental practice management software that comes with an interactive and sleek interface. The best part about the software is its suitability for all sorts of mobile devices, which help dentists and orthodontics to access the software from anywhere and literally any device.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: The dovetail offers a flat $399 per month fee, which no limit on the number of users
  • Training: All new clients are offered onboarding training with a dedicated “success coach”. There are also ample resources available online for guidance
  • Support: The “Success Coach” becomes your support contact with the company. In case the person isn’t available, you can also reach out to the company through email, phone or webchat

5. iDental Soft

  • Paperless dental practice
  • Compatible with all operating systems
  • Robust functionalities

iDental Soft is a pretty robust and comprehensive dentist software that enables dentists to make their practice paperless. Since it’s compatible with all major operating systems and platforms, you won’t have to worry about compatibility issues here. Some of the notable features of the software include native imaging, prescription management, e-claims, patients’ portal, and other various features making it a complete dentist practice management software.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: Price not available publically. Contact the sales department for a quote
  • Support: Customer support is available from 9 Am to 8 PM EST via email, phone or ticket generation through the dashboard
  • Training: The company offers unlimited training for clients

6. Maxident

  • Compatible with all OS
  • High-end features
  • Secure backup

Maxident is another high-performance dental practice management software that comes with high-end features and capabilities. The software is compatible with all major operating systems and platforms, making it easier to integrate with existing resources at the clinic. The software is offered as a Software as a Service Solution (SaaS) and comes with functionalities including practice management, electronic records, automated tasks, treatment planning, and much more; assisting you to move to the next level with your dental practice.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: According to the company, the software is free for Canadian Dental clinics, otherwise. prices aren’t publically available and a quote can be requested from the sales team
  • Support: You can contact the support staff through email or phone
  • Training: For Canadian clients, on-site onboarding training is available, whereas, various online training courses and video tutorials are also available

7. MOGO Cloud

  • Cloud-based software hosted by Microsoft
  • Flat fee
  • High-end dental management features

Mogo Cloud is a Microsoft hosted cloud-based dental practice management software that brings in a variety of high-performance tools and features for dental practitioners. The software is offered as a complete package without any extra-fee for add-ons or special functionalities. Some of the high-performance features of Mogo Cloud include; imaging suite. Customized and automated reminders, e-signatures, form generation, and much more. 

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: Packages start at $250 per month
  • Training: free training videos are available online, whereas, customized training is also offered on payment of an undisclosed fee
  • Support: Support can be accessed via phone or email during working hours from Monday to Friday

8. Eaglesoft

  • ONC-ATB certified
  • Complete dental practice management solution 

Eaglesoft is a robust and comprehensive dental practice management software that serves dental clinics of all sizes. The system is hosted on-premises, and includes various features including; imaging, clinical charting, billing, periodontal templates, and much more.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: Eaglesoft is priced at $200 for a single practice
  • Training: Free client onboarding training is offered
  • Support: Support can be accessed via phone and email

9. Denticon

  • Includes native analytics
  • Easy remote access
  • In-house insurance verification

Denticon is a specialized dental practice management solution that is meant to assist dental practitioners in improving the efficiency of their practice. The software comes with high-end features like embedded x-rays, real-time reporting, native analytics, on-site insurance verification, and much more.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: Packages starts at $300 per month
  • Training: Online and in-person client onboarding is available, along with comprehensive documentation
  • Support: Support can be accessed via phone, email or online chat during office hours 

10. Dentimax

  • Clear Pricing
  • Cheapest basic plan
  • Imaging tool integration 

Dentimax is a highly flexible and robust dentist software that supports all major operating systems and platforms. The software can be hosted on-site or in the cloud and integrates easily with existing systems. Some of the features included in the software include; x-ray sensor integration, imaging to charting systems, time tracking, accounts, billing, and other administrative features.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: Setup price begins at $199
  • Training: Dentimax offers in-person and online training of client-onboarding
  • Support: Support can be accessed via phone or email or through support portal included in the dashboard

Web-Based Dental Practice Management System

1. Open Dental

  • Highly customizable
  • High-end features and functionalities
  • Robust system support
  • Convoluted fee structure

Open Dental software comes with pretty darn good features and functionalities that are required to run the day to day dental clinics like tooth charts, E-prescriptions, and other management and administrative features. What we like most about the Open Dental software is its interoperability with hundreds of dental software program, which makes it possible to integrate with existing software used in the clinic. And since it’s a web-based software, you would have to install it into all machines you intended to use.

  • Demo: The company does offer demo resources which can be accessed from their website
  • HIPAA Compliant: Yes
  • Price: the price starts at $169 per location, which goes down to $119 after a year of subscription
  • Hosting: On-site
  • Support: Can be accessed via live chat or phone 24/7
  • Training: New clients are offered free training via live webinars or prerecorded videos. The client may request to arrange a customized training which is charged at $50 per hour

2. Dentisoft

  • easy to use interactive interface
  • Compatible with other dentist programs

Dentisoft is an interactive and simple to use dentist program that assists dental practitioners in their day to day practice. While it’s doesn’t offer the most comprehensive range of features, however, the focus here is to offer dental practitioners with most essential clinic administrative features like appointment scheduling, patient information, and others. The software is compatible with various other software and programs, thus offering easy integration with existing infrastructure

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: Dentisoft offer free basic program “Cloud Starter”, whereas, for a more advanced package you can choose the “Cloud Pro” plan offered at $249 per month
  • Training: No training information is found on the site
  • Support: support can be accessed via phone or email

3. Dentrix Ascend

  • range of features
  • Automation
  • Analytics capabilities

Dentrix Ascend brings a range of high-performance dental practice management features in their software including clinical charts, imaging, practice reports, accounts, insurance claims, and much more. The software also offers advance predictive problem-solving automation, to improve clinical efficiency and productivity.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: The price is not available publically. You can contact the sales team for a free quotation
  • Training: The software offers in-built hands-on training
  • Support:  support can be accessed via phone or email

4. Curve Dental

  • High-performance features
  • Multiple price plans
  • Imaging Customization

The best part about Curve Dental is that it is offered as a cloud-based, as well as, web-based dental practice management solution. The software is compatible with all major operating systems and platforms, making easy integration possible. Some of the features include imaging to charting, accounting, administrative management, and others.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: The pricing information isn’t present on the website but can be requested through the sales team
  • Training: Curve Dental offers internet training through webinars regularly
  • Support: Curve dental offers 24/7 customer support through email, phone or you can also use the dashboard to create a support ticket

5. ACE Dental

  • Intuitive and interactive interface
  • Range of features
  • Powerful capabilities

ACE is a highly flexible and intuitive dental software that brings in a range of features and functionalities to assist dental practitioners in their practice. Some of the notable features of the system include pre-block appointments, digital signature, patient ledger, and dozens more.

  • Demo: Yes
  • HIPAA Compliant: Yes
  • Price: The basic package for one computer starts at $499 and can go up to $3,999 for the advance unlimited plan
  • Training: Free training is only available to advance tier users, whereas, for basic plan users $75 per hour is charged for training. However, they do maintain extensive training videos and resources online
  • Support: Support can be accessed via phone or email during business hours

Pros and Cons of Dentist practice management software

Purchasing a dental practice management software is definitely a good investment for all dental practitioners and clinics, looking to improve the quality of the services and patients’ satisfaction. The practice management system comes with various tools and features to take over routine administrative and management tasks, to reduce the burden from the dental practitioners and help them improve their practice. Below we have listed some of the benefits of the system:

  • Integrated workflows and processes
  • Improve Patient Care
  • Increased Profitability
  • Automated billing process

Cons

While there is no certain disadvantage of implementing dental practice management system in the clinics, some of the potential vulnerabilities of the system may include security and privacy concerns, and loss of productivity for the time taken to get used to the new system. Nonetheless, data security remains the biggest and most critical concern regarding the implementation of the dental practice management system.

How to start a dentistry practice management company?

Are you looking to start a dentistry practice management company?
With so many reputed vendors already offering their services, it’s a highly-competitive field with high entry barriers as well. Thereby, before you look into starting your own dentistry management company, here are some consideration that will help you take the head-start:
Evaluate the Competition
Learning about the Industry
Look into the Franchising Options

How much does dental software cost?

The cost of local-hosted software on average ranges from $1500 to $10,000, which would include initial setup cost, as well as, training and support costs.

Is Eaglesoft similar to Dentrix?

While Eaglesoft and Dentrix are both high-rated dental practice management systems, Dentrix got a better rating and more user satisfaction as compared to Eaglesoft.